Front Office Administrator

  • Full Time
  • Malta

AquaBioTech Group

is a global consulting and engineering company with over 20 years of experience in aquaculture, fisheries and other aquatic sciences.

About the job

Immediate Vacancy: Front Office Administrator

The front office is the first that any visitor to our company sees and as such, we attach great importance to the team that facilitates this. As part of our expansion, we are seeking additional staff to join the team. A multi-functional role that requires a variety of jobs to be undertaken as and when work in a specific area arises. Other more constant roles include, coordination of the general office administration, collation, tracking and filing of documents and reports, communications with governmental departments and international clients, assisting in the accounting department of the company and international travel coordination etc.

Synopsis of position offered

A position within AquaBioTech Group has arisen for a suitably qualified person to work as a Front Office Administrator undertaking a variety of tasks within the Group’s diverse portfolio of work.

The primary task is to ensure an organised a well-run reception and support the day-to-day administrative operations of the company. This can range from simple daily tasks, data management, clerical work, collation of documents, keeping inventory of stock for office supplies, through to more complex communications with foreign clients and governmental departments, as well as facilitating the numerous visitors and delegations to the office each week.

Other tasks include, assisting with finance record keeping and data inputting while liaising directly with the Accounts department, ensuring the smooth running of the office and maintaining an effective, organised and updated filing system.

Reporting directly to the Administration & HR Director, the position is demanding, requiring a person who is highly motivated and self-organised. The selected person must be prepared to work to very tight deadlines in isolated and multi-functional projects and in conjunction with a team of international staff based at our head-office in Malta, but also with our staff based in other countries.

Qualifications Overview

A successful candidate is likely to have a solid background in corporate administration, with educational and experience-based candidates encouraged to apply. Applicants must have sound knowledge of all Microsoft™ Office software.
The selected candidate will have to speak and write English fluently. Knowledge of any other languages would be considered an asset, although not essential. The selected candidate must have a clear passport with no travel restrictions, no legal convictions held at any time and be in possession of a clean driving licence.

Financial Package

The successful candidate will be offered a long-term, fixed-term contract with the company. The starting package offered for this position will be structured largely upon the capabilities of the chosen candidate, reflecting the experience that they would bring to the company, but also in line with the cost of living in Malta and could include an accommodation package, if required.

Application Procedure

Further information about the AquaBioTech Group and the services we offer can be viewed at www.aquabt.com. Applicants are required to submit a full Curriculum vitae in the AquaBioTech Group Europass format that must be downloaded from our website – no other Cv formats will be accepted.

Questions about the application should be directed to the Director of Administration, on hr@aquabt.com

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